Accounts Payable

Knowledgebase entries for Accounts Payable Application

• How do I open a New Year for Account Payable and General Ledger?

  Question: How do I open a New Year for Accounts Payable and General Ledger?   Resolution: Create the accounting period for each Corp/Fund for the new year. (this example is from 2011 to New Year 2012)...

• How Do I make a partial payment to an invoice?

  Question: How Do I make a partial payment to an invoice? Resolution: From the AP Main Menu go to #1 Daily Processing and then #15 Check Selection and Payment Partial payments and On-Account payments m...

• How do I make a manual entry for Computer Disbursements JE (__CD)

  Question: How do I make a manual entry for Computer Disbursements JE (__CD)?      Detail: My AP check run posted in AP but __CD entry did not post to the GL. How can I correct this without creating wh...

• How do I look up an AP Check without knowing the vendor it was issued to?

  Question: How do I look up an AP Check without knowing the vendor it was issued to? Resolution: Take option #2-Vendor Inquiry from the AP Inquiries & Reports menu.  Then select option #4-Check History...

• How do I give a user a security option they don’t currently have?

  Question: How do I give a user a security option they don’t currently have?   Resolution: From the Main Menu go to Option #1 General Functions Then Option #6 Setup Menu Security Option #11 Add/Chg Use...

• How do I fix Electronic Disbursements posted to the wrong bank?

  Question: How do I fix Electronic Disbursements posted to the wrong bank?   Resolution: You need to void the ED's by taking option# 16-Void Check Entry from the AP Daily Processing menu.  Enter the Co...

• How do I fix a voided check that was already cashed?

  Question: We voided a check in accounts payable that has now been cashed. We reissued another check for those same invoices that was also cashed as well. Any easy way to fix such a mess?  Resolution: ...

• How do I enter a refund check?

  Question: How do I enter a refund check? Resolution: Here are two options for writing a refund check: 1. If you are manually writing a check, use the Hand Disbursement option #4 on the A/P Daily Proce...

• How do I enter a Manual check to someone NOT in the Vendor file?

  Question: How do I enter a Manual check to someone NOT in the Vendor file?   Resolution: If you are (have written) writing a manual check to a 1 time vendor use  Vendor 999999 (miscellaneous vendor) Y...

• How do I enter a credit invoice from a vendor into accounts payable?

  Question: How do I enter a credit invoice from a vendor into accounts payable? The following is what I want to happen: Vendor - total invoice to pay $12.97 via check DR - Utilities $22.94 CR - Account...