How do I delete an invoice that was entered months ago?

Question:

How do I delete an invoice that was entered months ago?

Resolution:

To delete/remove an invoice, there are a few considerations (see below).

1) Should the reversing entry be posted to the same accounting period as invoice you wish to delete? If the answer to this is yes, go to 1A.

PLEASE NOTE - If reports have been produced with the invoice you wish to delete, it will NOT print on any reports going forward. If this is a problem go to step 2.

1A) Is accounting period still valid for GL entries? This can be determined by going to the A/P File Maintenance Menu (option 5) From the A/P Main Menu then to Accounting period (option 11.) If the Valid for GL column is "Y", then it is open for GL entries.
1B) Use Transaction Modification from the Supervisor menu to delete the UNPAID invoice.

2) If the reversing entry is to be posted in the current accounting period.
2A) Enter credit A/P Invoice
2B) Use Zero-Selection & payment to process (see below)

ZERO CHECK SELECTION AND RUN
The procedure to purge offsetting debit and credit entries from the Open A/P file is much the same as that used for regular check selection, except that check numbers are not assigned. Only those invoices that are coded for payment by check, (not electronic disbursement), appear for selection in this program.
The initial screens look identical to check selection. Using 1=Payment, select ONLY those items that net out to zero for each vendor. (NO OTHER INVOICES CAN HAVE A STATUS CODE OF 1=PAYMENT WHEN RUNNING THIS JOB.) When all selection has been completed, print the edit. The edit should show a ZERO total for each vendor and a grand total of ZERO. If you are ready to proceed, enter the CHECK DATE to be used for the purging of these items. A secondary report identical to the edit prints, showing all items that were purged from the Open A/P file. There is no update to G/L but the Vendor Ledger history now shows these offsetting invoices as paid with no check# and no bank#.