Why would I use the Zero Check Selection Option?

Question:

Why would I use the Zero Check Selection Option?

Resolution:

This procedure is used to purge offsetting debit and credit entries from the Open A/P file is much the same as that used for regular check selection, except that check numbers are not assigned.  Only those invoices that are coded for payment by check, (not electronic disbursement), appear for selection in this program. Note: The only way to purge offsetting debit and credit entries is to use this function, you cannot do this through regular check selection and payment.

The initial screens look identical to check selection.  Using  1=Payment, select ONLY those items that net out to zero for each vendor.  (NO OTHER INVOICES CAN HAVE A STATUS CODE OF 1=PAYMENT WHEN RUNNING THIS JOB.)  When all selection has been completed, print the edit.  The edit should show a ZERO total for each vendor and a grand total of ZERO.  If you are ready to proceed, enter the check date to be used for the purging of these items.  A secondary report identical to the edit prints, showing all items that were purged from the Open A/P file.  There is no update to G/L but the Vendor Ledger history now shows these offsetting invoices as paid with no check# and no bank#.