I have an invoice with an overall credit balance, how do I break this out in General Ledger?

Question:

I have an invoice with an overall credit balance, how do I break this out in General Ledger?    

Detail: I have an Invoice that actually has an overall credit balance. When I break the bill down by our expense lines, some expenses have a debit balance and some come out with a credit balance. I want to get the expenses (whether debit or credit) to show on the G/L.  I will put the negative payment on hold until ready to pay (when the balance reaches a positive amount).

Resolution:

The invoice (with credit balance) needs to be entered with all debits and credits to the appropriate entities and GL accounts. You can enter that voucher with a status of "H" for hold or change the status to a hold in AP check selection and payment.

There is also an AP Profile (Go to General Functions menu, take Option 7 Setup Profiles, then option 2 for General Profile Y/N fields

In Area field key "AP" then scroll to # 67 CHECK SELECTION - HOLD ALL NEGATIVE CHKS.  If this is set to "N"  you will have to hold that invoice manually. If this profile is changed to "Y" that invoice will automatically be held.

For more information on Holding invoices at voucher entry or during AP check runs, please see Accounts payable manual pages 11, 42 and 55.