How do I save a 1099 file to transmit to IRS?

Question:

How do I save a 1099 file to transmit to IRS?

 

Resolution:

First, you will need to set this with the IRS, see below link.

http://www.irs.gov/taxpros/providers/article/0,,id=98045,00.html

 

Once you are registred with the IRS, you will then go to IRS 1099 Transmission code which is found at  Option #23 on the Accounts Payable File Maintenance menu, and key in the code you received from the IRS.

Key transmission code, press Enter.

Federal I.D.# . . . 12-3456789 SSI

Transmission Code . ABCDE

Once you have entered this information, you will need to create, edit and print your 1099's from one of the options to create 1099's on the Accounts Payable Year End menu (Opt 1 for creating single corporation using ONLY box 7, Opt 5 for creating consolidated (more than 1 corporation) using ONLY Box 7, Opt 11 for creating a single corporation using Multiple Boxes on 1099* or Opt 15 for consolidated using multiple boxes)

The 1099 transmission file can be created using option(s) 3, 6, 13 or 17 based on the type of 1099 created in the above-mentioned information, see below:

Year 1=Select Report Option

Detail Report

Summary Report

Forms

1 IRS Transmission File

Laser Printer

Select by keying a "1" next to IRS Transmission File to create file APAYFHAN/APTRANP. Using IBM Client Access you can download that file to your PC and send to the IRS site.

* multi box on 1099 must be set up first in the 1099 Layout options 26 1099 Layout Definition and 27 1099 Debit Account Assignment from the AP File Maintenance menu.

For more information about 1099s, see the Accounts Payable manual starting on pages 31 and 86.