Question:
How do I create a new bank to use in AP and/or PR?
Resolution:
You must first determine whether you need a new GL account# for the new bank to be used in AP and/or PR. If you do, take #5-File Maintenance from the AP Main Menu and then #3-Chart of Accounts.
Create a new account# and description (account must be in the 100000-199999 range) and press ENTER and F20 to accept. Leave the Account Type field blank - the system will automatically set it to a "1" for Asset.
Make sure to add the new account to your Balance Sheet skeleton(s) so that your financials will be correct. You can do that from Chart of Accounts screen by pressing F9 or take #9-Financial Skeletons from GL File Maintenance menu.
See the General Ledger Manual for more information on skeletons starting on page 30 for balance Sheets (26 for P&L's).
Once you have created the new GL account#, take #8-Bank File from the AP File Maintenance menu.
Enter the Corp# and Bank# (01-99) and fill in the screen below. Enter the bank name, the checking account# (optional), the GL cash account# (the new account# you created), the GL discount acct#, the AP Liability acct#, the last check# used and the lowest check# and indicate whether your checks are prenumbered. If you plan to use Positive Pay - ask your FOI representative for the appropriate file name.
Finally press F14 and indicate with a 'Y' which applications this bank can be used for - i.e. AP, AR, PR etc.
CORPORATION . . . . . . : 1 ABC CORP
Bank # . . . . . . . . : 98
Bank Name . . . . . . . . BANK 98
Checking Account # . . .
G/L Cash Acct#. . . . . . 100100 CASH ON HAND - WACHOVIA
G/L Disc Acct#. . . . . . 400000 PURCHASES
G/L A/P Acct# . . . . . . 200000 ACCOUNTS PAYABLE - HEADQ
G/L Currency P/L Acct# .
Last Check# . . . . . . . 10000
Lowest Check #. . . . . . 10000
Pre-Numbered Checks . . . Y Y=Yes, N=No
Notes Y/N . . . . . . . . Y=Yes, N=No
Positive Pay file name .
Last F/D advice # . . . .
Paul Fuller
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