Accounts Payable

Knowledgebase entries for Accounts Payable Application

• How do I delete an invoice that was entered months ago?

  Question: How do I delete an invoice that was entered months ago?   Resolution: To delete/remove an invoice, there are a few considerations (see below). 1) Should the reversing entry be posted to the ...

• How Do I delete a credit memo?

  Question: How do I delete a credit memo?   Resolution: Use Transaction Modification (option 18) from AP Supervisor Functions menu....

• How do I create a new bank to use in AP and/or PR?

  Question: How do I create a new bank to use in AP and/or PR? Resolution: You must first determine whether you need a new GL account# for the new bank to be used in AP and/or PR.  If you do, take #5-Fi...

• Correct out of Balance or missing Purchase Journals entries in GL.

  Question: How do I correct out of Balance or missing Purchase Journals (__PJ) entries in GL?       Resolution: To re-create the entries, take option 8-Reverse G/L Entries by Period from the AP Month E...

• Correct a fund that is showing in the wrong accounting period.

  Question: How do I correct a fund that is showing in the wrong accounting period?   Resolution:   Is it possible that this batch was posted before the accounting periods for the fund f/y 2013 were set...

• Change accounting period open/closed flags if I have already cloned them from a previous year?

  Question: How do I change the G/L accounting period open/closed flags if I have already cloned them from a previous year? Resolution: To access and change the Valid for General Ledger fields in the Ac...

• Change Corporation Name on the electronic disbursement file.

  Question: How do I change our Corporation Name on the electronic disbursement file?   Resolution: The corporation name can be changed in the corporation master file. From the General Functions Menu se...

• Change an Electronic pay Vendor back to Pay by Check.

  Question: How do I change an Electronic pay Vendor back to Pay by Check? Or can I just change some invoices from electronic payment to check payment? Resolution: To switch a Vendor from electronic pay...

• Adjust percentages on MAD ( Multiple Account Distribution) account numbers?

  Question: How do I adjust the percentages on my MAD ( Multiple Account Distribution) account numbers? I need to add one additional distribution. Resolution: 1.) From the A/P File Maintenance Menu sele...

• Void an Electronic Disbursement (ED)?

  Question: How do I  void an Electronic Disbursement (ED)? Resolution: Go to Daily Processing on Accounts Payable Main Menu. Select Option 16  Void Check Entry Enter the Corp #, Accounting Period, Bank...