Accounts Payable

Knowledgebase entries for Accounts Payable Application

• Which options on the Year End Processing menu do I use for generating my 1099s?

  Question: Which options on the Year End Processing menu (option #4 from the A/P Main menu) do I use for generating my 1099s? Resolution: The Year End menu has 4 separate sets of 1099 programs as highl...

• Where is the "Invoice Comment" field located and what is it's field name? I need to pull this in one of my queries.

  Question: Where is  the Invoice Comment field located and what is it's field name? I need to pull this in one of my queries. Resolution: The field you are looking for is PIDESC in file APINDP....

• Where can I find more information regarding AP Inquiries and Reports?

  Question: Where can I find more information regarding AP Inquiries and Reports? Resolution: Refer to page 77 in the Accounts Payable On line manual. Also, at any time you can press F1 for on line help...

• Where can I find a report that will give me the vendor name, address, bank routing, and bank account number?

  Question: Where can I find a report that will give me the vendor name, address, bank routing, and bank account number?   Resolution: From the A/P File Listings menu, select option 30 Vendor E/D Data. ...

• What should I do if I get the message "Invalid Check# or not enough checks available for AP Check Run"?

  Question: What should I do if I get the message Invalid Check# or not enough checks available for AP Check Run? Resolution: When you get this message during an AP Check run, it means that the starting...

• What is a $0 (zero) Check run?

  Question:  What is a Zero check run?  Can I use that to remove offsetting debit and credit vouchers from my AP EOM (End of Month) Schedule?   Resolution: Yes with off-setting debits/credits you can ru...

• What does the message 'Invalid Check#' mean when I try to un-reconcile an Electronic Disbursement?

  Question: What does the message 'Invalid Check#' mean when I try to unreconciled an Electronic Disbursement? Resolution The message means that the E/D# you are trying to unreconciled is no longer in t...

• What are the Steps for Check Reconciliation?

  Question: What are the Steps for Check Reconciliation?   Resolution:   From the AP Main Menu go to A/P Check Reconciliation.  This menu option enables on-line reconciliation of Accounts Payable checks...

• Voucher Batch Upload Error

  Question: Why am I getting a Voucher Batch upload Error? Resolution: There is a problem with the dates in the voucher upload file. The invoice and due dates need to be in the format MM/DD/YY. I have c...

• Void Checks

  Issue:  I need to void a range of checks, is that possible?   Resolution: There is not an option to void checks by range. If they are in the same batch your option is to void entire batch and re-enter...