General Ledger

Knowledgebase entries for General Ledger Application

• How do I clear a journal entry from my GL Template?

  Question: How do I clear a journal entry from my GL Template? Resolution: If you have not yet run menu option 12 GL Template Update then you can call it up using option 10 GL Template Entry and just c...

• How do I change the expiration accounting period on a Recurring Journal Entry?

  Question: How do I change the expiration accounting period on a Recurring Journal Entry? Resolution: From the G/L Daily Processing Menu, select Recurring Journal Entry. You can then edit the batch usi...

• How do I change the accounting period open/closed flags if I have already cloned them from a previous year?

  Question: How do I change the G/L accounting period open/closed flags if I have already cloned them from a previous year? Resolution: To access and change the Valid for General Ledger fields in the Ac...

• How do I change the Accounting Period for a GL batch entered?

  Question: How do I change the Accounting Period for a GL batch entered?    Resolution: The solution to this problem is to use the Journal Entry and Journal Entry Update options on the GL Supervisor Fu...

• How do I change our Corporation Name on the electronic disbursement file?

  Question: How do I change our Corporation Name on the electronic disbursement file?   Resolution: The corporation name can be changed in the corporation master file. From the General Functions Menu se...

• How can I trace who made a journal entry?

  Question: How can I trace who made a journal entry? Resolution: There is a trace function for journal entries - it is controlled by GL general profile #56. If this is turned on then the transaction de...

• How can I get more detailed information from the General Ledger, like date of entry, user who entered Journal Entry?

  Question: How can I get more detailed information from the General Ledger, like date of entry, user who entered Journal Entry? Resolution: There is a transaction level detail file available that track...

• How can I make sure the ytd balance sheet & the current month P&L agree?

  Question: How can I  make sure the ytd balance sheet & the current month P&L agree? Resolution: The Balance Sheet YTD (retained earnings, net asset, etc.) & the current month P&L (net income) must agr...

• GL Template

  Question: Created a new GL Template but used incorrect period/year. Can this be changed? Resolution: If you have run menu option 12 GL Template Update then you should be able to use option 1 Journal E...

• GL not showing all disbursements (__CD & __DJ) , What should I do?

  Question: My GL Accounts Payable Balance doesn't look as if all disbursements from AP posted to the GL, what should I do? Resolution: Run an AP Check Register by Period (option 14 from AP inquiries an...