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Why can't I enter AR bills/cash for the new year - the message says 'Accounting Period is not Open for A/R?

Question:

Why do I have a problem entering AR bills/cash for the new year?  I get a message indicating that the 'Accounting Period is not open for A/R'.

Resolution:

Most likely you have not created the accounting periods for the new year or the accounting period is set to 'N' rather than '0' (zero).  If the accounting periods for the new year don't exist, follow steps 1 and 2 below.  Otherwise use step 2 only.

1.  Use option 18- Clone Accounting Periods on the G/L File Maintenance Menu to copy the periods from the prior year to the new year by entering the FROM and TO Corp/Year and responding 'N' to the 'Copy Period Closed data?' prompt.  Press ENTER to proceed to the screen shown below and key the appropriate Y/N responses as shown below and press ENTER to accept.  If you get a message that the 'To Period data already exists: key F20 to Delete and Replace', press F20 and exit to the menu and follow the instructions below.

 GLIA07                    Accounting Period Cloning  
   
   From Corp# :    1     To Corp# :    1              
   From Year  : 2011     To Year  : 2012            
                                                     
   Copy Period Closed Data . . . .: N    (Y,N)        
                                                       
   Set 12 months to Yes or No                        
          Valid For GL . . . . . :    Y               
          A/P Closed . . . . . . :                 
          A/R Closed . . . . . . :                 

 

2. AFTER performing the steps described above, go to the AR Supervisor Functions menu, select #8-Update Accounting Period Flags, and enter the Corp# and the new year, i.e. 2012.  As shown below, on the line for period 1 only, key a zero in the far right column entitled  A/R Closed (0/1/2/3/4), to indicate that the new period is OPEN for AR transactions. Press ENTER and F20 to accept.

 * Corp #  . . . . . . .    1  ABC CORP                                      
   Year  . . . . . . . .          2012                                                
                                                                             
                                        Closing   Valid    A/P      Recur J/E  A/R Closed
        Period  Name              Date        G/L   Posted   Posted     (0/1/2/3/4)
           1    JANUARY          1/31/12     Y       N                                
           2    FEBRUARY        2/29/12     Y       N                             N    
           3    MARCH             3/31/12     Y       N                             N    
           4    APRIL               4/30/12     Y       N                             N    
           5    MAY                 5/31/12     Y       N                             N    
           6    JUNE                6/30/12     Y       N                             N   

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  1. Paul Fuller

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