Question:
How do I change an Electronic pay Vendor back to Pay by Check? Or can I just change some invoices from electronic payment to check payment?
Resolution:
To switch a Vendor from electronic payment to Pay by Check:
1. Go to AP File Maintenance menu & use option 30 - Vendor E/D Data.
2. Enter the Corp# and Vendor#.
3. Change the "Pre-note Approved (N/P/Y)" to "N" if this is a temporary change or key a "D" to delete the record as shown below.
Corp . . . . . 1 ABC CORP
Vendor . . . . 1 THOMAS SHIPPAM
Vendor's Bank Routing I.D. . . . . . 12346488 Chk Dgt 2
Vendor's Bank Account # . . . . . . 35456
Account Type (C/S) . . . . . . . . . C
Pre-note Approved (N/P/Y) . . . . . P
'D' = Delete: D
To switch individual invoices from electronic payment to Pay by Check:
1. Go to AP Daily Processing menu and use option 13 - Work With Unpaid Bills.
2. Enter the Corp# and a 'Y' at the 'Change Payment Option' prompt as shown below and press ENTER.
3. Key a "C" into the 'Pym' field on the far right to indicate that the invoice(s) is to be paid by check rather than by electronic payment. Press ENTER and F20 to accept.
Corp (*) 1 ABC CORP Due Date Cutoff
Change Multi - N Change Discount -N Change Due Date - N Change Pymt Opt -Y
Opt Sts Vendor Mlt Invoice # Inv Date Net $ Discount Due Date Pym
122 445 7/01/08 455.00 7/01/08 C
122 8245 5/19/09 500.00 5/19/09 E
122 7414 1/26/10 200.00 1/26/10 E
122 5416 11/11/11 456.00 11/16/11 E
122 354 1/05/12 5645.00 1/05/12 E
Paul Fuller
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