Question:
Why am I getting the error message "Invalid Location Code Entered" When using Report Writer?
I also noticed that the payroll earnings information in the employee master files is missing.
Resolution:
You have not built your Location Master file for the new year. For each new year in which payroll will be processed for a location a new master record MUST be entered. For example, at the beginning of 2012, a new record must be entered for each location.
Go to Payroll Main Menu. Take option #1 File Maintenance Menu and then option #1 Location Master. Type in your location number and then enter the date for the new year.
You will see the screen below. Enter your Corporation, a description and the starting and ending dates of each quarter. Then select the current quarter #. If the payroll checks need to print in a different sequence than the payroll reports, (i.e. by employee name rather than by department#), key the desired check printing sequence in the alternate p/r check sequence field (A=by employee name, n=by employee#, etc.).
PRFM02 Location Master File Maintenance
Location # . . . . . . . . : 1
Year . . . . . . . . . . . : 2012
Corporation# . . . . . . . . 1 DAPREX INC.
Description . . . . . . . . STAMFORD OFFICE
Start of 1st Quarter . . . . 1/01/12 (MM/DD/YY)
End of 1st Quarter . . . . . 3/31/12
End of 2nd Quarter . . . . . 6/30/12
End of 3rd Quarter . . . . . 9/30/12
End of 4th Quarter . . . . . 12/31/12
Current Quarter # . . . . . 1 (1,2,3,4)
Alternate P/R Check Sequence. . . . . E
A=Alphabetic by Employee Name
N=By Employee Number
D=By Dept# - Alpha Employees
E=By Dept# - Employee Number
Delete . . . . . . . . . . . 4=Delete Record
For more information go to the payroll manual, page 35. For more information on year end procedures go to page 131.
Paul Fuller
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