Can I drop General Ledger Records by Book and/or Date?

Question:

Can I drop General Ledger Records by Book and/or Date?

 

Note: This option should not be available to all users; accounting managers and controllers should ONLY be dropping entries. Please make sure that you have the access to a save of all data prior to proceeding.

 

Resolution:

This jobs allows authorized operators to drop certain G/L entries that were posted in error by specifying the CORP#, DIV#, DEPT#, JE#/BOOK CODE, DESCRIPTION and PERIODS.

Go to General Ledger Year End Processing menu, option 3 from General Ledger Main Menu

Next, take option 2 for Drop G/L Records by Book and/or Date.

Note: Make sure the period entered is for the correct period/month (especially if fiscal year is not the same as calendar year and the entry is unique for the period).

Stop here and email the help desk at foiappsupport@1stoption.com  if you have any questions about period and uniqueness of book code.

Select corps/fund (F10 to select all), Enter to and from periods, the book code, and description of entries to be dropped.

You have the opportunity to select a save method to insure that any data dropped can be restored,  We strongly suggest that you do so and WILL NOT be responsible for any loss of data if you do not do so.

Press enter after responding to each message about saves of data and confirmation.

 

For more information, see General Ledger Manual starting on the end of page 74.