Chapman/Garage Management - How do I add back billing for a new tenant?

Question:

How do I add back billing for a new tenant for June 2011.

Resolution:

There are 2 ways of adding prior entries but both will require the re-opening of the month for AR if you want that revenue to be included in that month.

Method 1:

Go to AR Supervisor Menu and take option 8 Update Accounting Period Flags.

Change the 4 (4=Closed) in the period you want billing to be recorded to O (O=Open).

Next, go to AR Daily Processing and take option 1 for Cash Receipts Entry.

Add the $$ as a credit and in the Customer transactions, press F10 to add a chargeback.

Key in the Charge back amount as a debit

Select the appropriate charge back code, Uses only type C (C=chargeback) and add a memo (description) or invoice # to identify. The chargeback code selected should have the appropriate revenue account associated (to see chargeback codes use AR File Maintenance Menu option #24 cash table for all or to add a chargeback with GL appropriate information)

Be sure to reclose (key a 4 for the month) the accounting period in the Update Accounting Period Flags file (option 8 on AR supervisor menu)


Method 2: would be to reopen AR for the month as in step 1 above, then go to the order entry screen and create a new (non-recurring ) order with prior date in header, create invoice, run day end to post invoice and GL posting to prior month.

Again re-close period with a 4.

Note: Method 1 would be in the AR manual and method 2 would be in the Order Entry manual.